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School Policies

Ochre Park 2020-21 Relaunch Guidebook

Download the PDF here.

Student Responsibility and Code of Conduct

1.0 Safety and Consideration

Ochre Park School follows the principles of “Safety and Consideration” for ourselves and others as a guideline for enforcing student conduct and discipline practices. Using these principles, each teacher establishes classroom rules in conjunction with their students. All staff members reinforce the above principles every time students behave inappropriately.     

Student Rights and Responsibilities

Rights:

  • Students have a right to be treated with respect, fairness, and dignity by their classmates and by school staff.
  • Students have the right to learn in a safe, caring, friendly, and clean environment.
  • Students have the right to express their diversity and have their human rights respected.

Responsibilities:    

  • Students have a responsibility to treat others and their property with respect, fairness, and dignity.
  • Students have a responsibility to ensure that their behaviour does not interfere with their own right or the right of others to learn.
  • Students have a responsibility to comply with school rules and procedures.
  • Students have a responsibility to give assigned work their best effort.

Student Expectations

No set of rules can take the place of individual responsibility. However, our expectations are that:

  • Students are not permitted to use inappropriate language.
  • Students will play cooperatively and safely on the playground and avoid aggressive play and fighting.
  • Students are not permitted to engage in bullying behaviour including, but not limited to, repeated: aggressive behaviour, ostracizing, verbal antagonism, and cyber bullying
  • Students will keep their lockers and desks tidy, and clear the floor area around their desks at the end of the day.
  • Students are expected to be outside during the recess and noon breaks, so must dress accordingly.
  • Head wear and outside footwear are removed upon entering the school.

 

2.0 Goals

The goals of our discipline policy are:

2.1 To teach all children to think for themselves regarding their behavior and to understand why it is important to behave appropriately.

2.2 To make each child, depending on his/her age, more responsible for personal actions.

2.3 To work on the process in conjunction with the parent/guardians

 

3.0 Principles

Ochre Park School believes in the concept of a Safe and Caring School. Therefore, the fundamental principle that we all adhere to for all behavior is: Safety and Respect for Ourselves and Others. We respect the equity, diversity, and human rights of every child in an inclusive school environment.  Within this fundamental principle, we believe the following:

3.1 Each child should be dealt with as an individual. Hence, each infraction does not necessarily result in the same actions being taken. An action, however, is taken in each case of an infraction.

3.2 Each infraction should be a learning experience for the child. The child should learn something by the way each infraction is handled.

3.3 We must work together to create a positive learning environment. Individual actions affect the group positively or negatively. Students will be made aware of this and it will be reinforced by the staff.

3.4 Consequences will match the infraction and will be discussed with the student to ensure understanding of the consequences.

3.5 The welfare of the group must be considered when dealing with infractions. Learning is the most important function of the school. Disturbances interfere with learning.

3.6 In some cases outside agencies may be needed to deal effectively with behaviours.

3.7 Positive reinforcement for good behavior is more effective, over time, than negative reinforcement for inappropriate behavior.

 

4.0 Procedures

4.1 As per Board Policy 900,  each student and staff member has the right to learn and work in an environment that promotes: equity, diversity, inclusion and human rights. 

4.2 Teachers, along with student input, need to develop and post classroom expectations for effective classroom management, keeping in mind the concepts of safety and respect.

4.3 When a student exhibits repetitive, inappropriate behaviour, staff members are to utilize the services of the parents, Counsellor, and/or Administration which may include a case conference.

4.4 Incidents and consequences are documented.

4.5 Possible consequences could be:

  • Warning, reprimand
  • Counselling
  • Loss of recess, loss of other privileges
  • Phone call home
  • Student contract
  • Assigning restitution
  • Suspension from riding the bus
  • In-school suspension
  • Out-of-school suspension.

4.6 The above policy will be taken, annually, to the School Council for information and feedback.

4.7 The policy will be reviewed annually by staff and administration

Dress Code Policy

1.0 Rationale

1.1 We believe that all students and staff need to be dressed appropriately

 in the work place.

 

2.0 Student Dress in the Classroom

2.1 Students need to dress for the workplace.

2.1.1 Students should wear clothing that is respectful and appropriate.

2.1.2 For health and emergency reasons, students must wear proper footwear in the school building at all times.

2.1.3 Non-marking runners are required for daily physical activity in the gymnasium.

2.1.4 Boots and wet shoes will be left on the mud racks provided at the school entrances.

2.1.5 Hats are removed upon entering the school.

 

3.0 Student Dress for Outdoors

3.1 The school staff encourages students to be outside during morning and noon recesses (unless the temperature is colder than -25ºC with wind chill). Parents are responsible to ensure that children come dressed appropriately for the weather. Hats, toques, headbands, ski-pants, gloves or mitts and snow boots are essential for outdoor activities. Please label all outerwear including boots / shoes.

3.2.1 For safety reasons, students who ride the bus will have these clothes with them when on the bus during the winter months.

Field Trip Policy

This policy adheres to the Sturgeon Public Schools Policy F/II/4

1.0 Policy

1.1 The School recognizes that learning experiences gained outside the school can complement and enhance classroom instruction.

1.2 The School also recognizes that student safety is primary when conducting a fieldtrip.

 

2.0 Guidelines

2.1 Fieldtrips include any excursions in which students are off the school grounds.

2.2 The principal or designate must give approval for all fieldtrips.

2.3 Parents are to be informed, in writing, of the curriculum objectives to be covered, the details of the trip, and the equipment required. Details of the potential dangers will also be included.

2.4 Transportation cost is the responsibility of the School with funds raised through School Council (Parent Society).

2.5 Each class will have one major fieldtrip a year outside of the Redwater area.

2.6 The School will subsidize 50% of the major fieldtrip with funds raised through the School Council (Parent Society). The maximum amount that will be subsidized is $10.00.

2.7 No student shall be excluded from a fieldtrip due to inability to pay additional fees.

2.8 The teacher will arrange for adequate supervision according to the activity and age level of the students.

2.9 A supervising adult, because of the responsibility of looking after a group of children and because of insurance, may not bring younger siblings on the fieldtrip.

2.10 All school-sponsored activities will have transportation provided by the school.

2.11 A parent/guardian may drive his/her own child, but must inform the teacher in writing. A parent/guardian may not transport another student for any reason.

2.12 Students will not be allowed to purchase extras while on the fieldtrip.

2.13 If the fieldtrip requires purchases because it is curriculum related, the teacher will collect the money in advance.

2.14 For “in-town” (Redwater) fieldtrips, one permission form is signed at the beginning of the year. See appendix A.

2.15 Parents who are designated supervisors are not required to pay.

2.16 When you have more parent volunteers to supervise than required, the selection is done at the discretion of the school.

2.17 Parents who are not designated supervisors, and wish to accompany their child, will pay the full cost of the field trip. They may ride the bus with their child, if space is available.

 

3.0 Procedure

3.1 The teacher will gather all pertinent information on the proposed fieldtrip.

3.2 The teacher, in September, will send, collect, and keep the permission form for “in-town” trips.

3.3 The teacher will submit information to the principal/designate well in advance of the fieldtrip on the Sturgeon Field Trip form.

3.4 The school office will requisition bus transportation once the principal/designate has given approval for the fieldtrip.

3.5 The teacher will inform parents in writing and the parent will send written consent for their child to participate for out-of-town trips.

Evaluation and Placement of Students

This School policy is under the umbrella of the system policy F/lll/4 “Evaluation and Placement of Students”.

1.0 Policy

1.1 The School believes in the importance of reporting to parents/guardians.

1.2 The School believes in the importance of reporting to parents regularly.

1.3 The School believes in involving parents in the decision process for student placement.

1.4 The School believes that student placement should be in the best educational interest of the child.

 

2.0 Guidelines

2.1 The teacher will use a variety of assessment techniques to measure student achievement.

2.2 Student achievement is reported regularly and in writing to students and parents.

2.3 The principal, teacher, parents should work together in the decision process for student placement.

2.4 The School will contact parents as early as possible regarding retention of a student.

2.5 A multi factor approach will be used to determine acceleration, promotion, or retention.

2.5.1 If the general and specific learner expectations have been met in Language Arts and Mathematics.

2.5.2 Other factors; achievement, ability level, age, social, physical and emotional maturity, physical and emotional health and home life special circumstances.

2.6 Special needs students whose needs are long term will have Individual Program Plans in place.

 

3.0 Procedure

3.1 Assessment standards will be used to report student achievement.

3.1.1 Early Childhood Services (Kindergarten).

3.1.2 Grades 1-4 students are assessed according to the curriculum expectations of their grade level. 

3.1.2.3 Each term is assessed separately.

3.2 Formal reporting to parents will take place in writing in mid-November, mid-March, and at year-end.

3.3 Parent/teacher interviews will take place after the first and second reporting period and thereafter as requested by the teacher or parent.

3.4 Procedure for possible retention:

3.4.1 The teacher will inform the principal no later than the end of February.

3.4.2 The teacher will inform the parent no later than the second reporting period.

3.4.3 The teacher will keep the principal, parent/guardian informed on a regular basis.

3.5 A parent/guardian may appeal the School’s decision for student placement.

3.5.1 The parent/guardian may appeal the School’s decision to the principal.

3.5.2 The principal will review and respond in writing to the parent within 5 working days.

3.5.3 The parent/guardian may appeal the principal’s decision in writing to the Superintendent.

3.6 Procedure for special placement of a student is as outlined in System Policy F/lll/4 items 3.5 to 3.6.

Achievement Scale

5 = excellent understanding of learner outcomes
4 = consistent and proficient understanding of learner outcomes
3= acceptable performance and a basic understanding of learner outcomes
2= developing understanding of learner outcomes
1= experiencing difficulty meeting learner outcomes

Non-Core Grading Scale:

E: Excellent performance and understanding
A: Acceptable performance and understand
N: Needs To Improve performance and understanding

Safety Policy

Fire Evacuation

1.0 Rationale

1.1 The following procedure and protocols are to be used in the case of a fire in the school.

 

2.0 Procedure

2.1 The school bell system will be used to activate the fire evacuation procedure in the following manner:

2.1.1 The fire bell will sound in a consistent ring.

2.1.2 All persons in the school will exit the building according to their assigned route.

2.1.2.1 The route is based on proximity to an exit.

2.1.2.2 Put on boots and coats if needed.

2.1.2.3 Leave the lights on in the room.

2.1.2.4 Shut the door.

2.1.2.5 Assemble in the assigned area outside on the playground.

2.1.2.6 Principal is to go immediately to the flagpole.

2.1.2.7 Take attendance to confirm who is with you. Report attendance to the office staff who comes to you. Do Not send a student with the attendance anywhere.

2.1.3 No persons shall re-enter the building until the alarm ceases to operate and the buzzer has sounded three times.

2.1.4 The following staff are responsible for these tasks:

2.1.4.1 Assessment/Monitor/Flagpole Principal

2.1.4.2 Check conference room, infirmary. Attendance, flagpole Hawrelko

2.1.4.3 Check washrooms off library Romanchuk

2.1.4.4 Check washrooms off the gym Keast

2.1.4.5 Check gym schedule, attendance, Kuefler

 

Flagpole 3.0 Drills

3.1.1 Drills shall be done by the following schedule:

3.1.1.1 Physical fire drill in October and in May.

2.1.2.2 Tabletop drill done the second Thursday of each month in each classroom.

2.1.2.2.1 Teacher talks to students about an aspect of a fire evacuation.

 

School Lockdown 4.0 Rationale

4.1 The following procedure and protocols are to be used for any of the following safety/security issues (this is not an exhaustive list):

1. Environmental hazards

2. Extreme weather conditions

3. Perceived threat from an intruder inside or outside of the school

4. Bomb threat

5. Security of a crime scene

 

5.0 Level of Threat

5.1 The severity of the threat should be announced so that the most appropriate response can be adopted.

5.1.1 Level 1: Urgent and Immediate – internal threat (lockdown within classrooms) due to individual who possesses a weapon, is out of control; or requires an immediate evacuation because of an environmental hazard/bomb threat.

5.1.2 Level 2: Immediate – external threat (lockdown within school) due to person(s) in area. Usually RCMP initiated.

5.1.3 Level 3: Warning that EVACUATION may be initiated due to hazard in area.

5.1.4 Level 4: Immediate – SHELTER IN PLACE is initiated due to a biochemical hazard in the area. This is RCMP/FIRE/NRCAER initiated.

 

6.0 Activation of the Lockdown

6.1 The public address system will be used to activate the LOCKDOWN procedure in the following manner.

6.1.1 Three pips, followed by, “This is a LOCKDOWN, LOCKDOWN, LOCKDOWN”(repeated 3X on all call).

6.1.2 Teachers lockdown classrooms and/or secure their area.

6.1.3 If the school administration is incapacitated ANY STAFF may assume the leadership role and make the announcement.

6.1.4 School Administration or designate call 911 to alert appropriate authorities.

6.1.5 Central Office alerted as to emergency situation.

6.1.6 If necessary, after administrative assessment, further announcements may be made by the RCMP or school administration/designates as to the type/level of threat (external or internal).

6.1.7 School phones are NOT to be used unless under the direction of the school administration, this includes CELL PHONES. Unnecessary usage of phones, whether land lines or cell, may interfere with communication of essential information to/or by authorities.

 

7.0 Staff Responsibilities

7.1 Level 1- Security Emergency

7.1.1 Lock classroom doors, clear hallways and if possible secure the area.

7.1.2 If possible close and lock hallway doors and outside doors. DO NOT OPEN DOORS after they are secured.

7.1.3 If it can be done safely, do a quick check of hallways for any students and move them into your classroom. Students will have approximately 15 seconds to move to a safe area if not in a classroom.

7.1.4 TURN OFF LIGHTS in classroom. Create cover by moving furniture. Keep students away from and below the level of windows (close/cover window blinds) and doors and/or other exposed areas.

7.1.5 Students must be expected to remain SILENT and STILL.

7.1.6 DO NOT respond to ANY knocks on the door or requests for entrance or assistance.

7.1.7 DO NOT respond to the fire alarm. At no time should any one leave a secure area until the clearance has been provided by the school administration or RCMP via the PA system or through personal communication.

7.1.8 Create a list of missing students, and a second list of extra students not usually assigned to your classroom.

7.1.9 If the security emergency is for an EXTERNAL lockdown, all staff not in a classroom area must proceed to the office. Staff in this situation will be formed into teams to check for missing students and move them to safety, such as an unused room, and assist the office in directing the emergency response activity.

7.1.10 If safe to do so, e-mail the office the class lists created.

7.1.11 Students and staff who are outside will respond to the emergency announcement in the following manner:

7.1.11.1 Unless instructed otherwise, outside students are to move quickly to the Alliance Churchand congregate in the main foyer. If this location is not available, students and staff will proceed tothe Multiplex.

7.1.11.2 Staff outside should assist in moving students to the alternate, secure area and remain with them until the situation is declared safe.

7.1.11.3 Upon arrival at the Alliance Church/Multiplex, a staff member shall inform the school office (942-2901) and district office (1-888-459-4062) of their whereabouts and status.

7.1.11.4 If the lockdown is the result of an external threat, the PA announcement will order students to the nearest entrance and classroom(s). Follow all lockdown procedures from that point on.

7.1.12 Students in the gymnasium/stage:

7.1.12.1 Teacher(s) in the gym shall direct students into the equipment room, locking the door and staying quietly inside and follow all other lockdown procedures. There is a windup flashlight on the shelf for your use. Please use it at the back of the room.

7.1.13 Students in the library:

7.1.13.1 Staff directs students into the library office, sits them on the floor, turns off the lights, locks the office door and has the students remain quiet. Follow all other lockdown procedures.

7.1.14 Students in hallway/washroom:

7.1.14.1 Quickly proceed to a secure area/classroom.

7.1.14.2 If in washroom, sit inside stall and lock door (feet up).

7.1.14.3 Remain in washroom until they hear the ALL CLEAR signal/announcement.

7.1.15 Follow RCMP directions for ending the lockdown of school.

7.1.16 At an appropriate time, after consultation with the RCMP and/or district office, inform parents as to how and when students may be picked up. If possible, the school answering machine may be used.

7.2 De-Activation of the Level 1 Lockdown

7.2.1 Once the security emergency has been lifted by the proper authorities, the school administration will:

7.2.2 Announce via the PA system that the LOCKDOWN IS ENDED, LOCKDOWN IS ENDED, LOCKDOWN IS ENDED BY THE PERSON WHO INITIALLY CALLED LOCKDOWN.

7.2.3 Inform Central Office that Lockdown is ended.

7.2.4 Review the dismissal procedure to ensure it is followed. This procedure must provide guidance to parents/relatives/friends who are emergency contacts, in the event that parents are not at home to receive students.

7.2.5 If circumstances warrant, a student can be released to an individual other than a parent. The receiving adult must provide a signed statement that includes:

- the child’s name

- pick up time

- pick up person’s full name

- telephone number and address where child is to be taken

- signature of person picking up

7.2.6 In cooperation with district office, the school administration will develop a communication plan regarding media statement, telephone inquiry fact sheet, etc.

7.2.7 School and District Crisis Response Team will assess the needs of students and staff to determine what additional resources/supports are necessary.

7.2.8 Complete a Critical Response Report.

7.3 Level 2- Security Emergency

7.3.1 School Administration, via PA system, starting with 3 pips, will inform all students, visitors/guests and staff to remain within the school. Exiting and entering the school for any reason is strictly prohibited. No recess or lunch time outside.

7.3.2 Students and staff outside the school will proceed quickly to the nearest entrance and enter school.

7.3.3 Staff proceed to lock ALL outside doors.

7.3.4 Outside windows and doors are to have blinds closed or covered.

7.3.5 Staff not assigned to a classroom or during transition times are on active supervision to ensure security of school and students.

7.3.6 Students are to remain away from doors and windows.

7.3.7 Staff will maintain attendance lists of students and submit to office throughout day.

7.3.8 Students, staff, visitors/guests remain at school until ALL CLEAR announced.

7.3.9 Appropriate communication protocols established by school administration will be used.

 

8.0 Central Control Area

8.1 Normally, the Principal’s office

8.2 Central Control Area requires:

8.2.1 current class lists

8.2.2 Current parent/emergency contact lists

8.2.3 Cell phone

8.2.4 CO and emergency response phone number and contacts

8.2.5 Medical supplies

 

9.0 Decisions

9.1 Communication to parents will be done by office staff after students are settled at the Alliance Church/Multiplex.

9.2 Communication to transportation Coordinator will be done by the principal or designate, after the situation has been assessed.

9.3 Communication to media will only be done by the principal or the District Office designate.

 

10.0 Security issues

10.1 All visitors/guests/parents MUST sign in at office and wear identification.

10.2 Teachers must be aware of who is out of their classes at all times. A sign out/in procedure will be enforced when students leave the building early, or arrive late.

 

11.0 EVACUATION (Level 3)

11.1 In the event of the need to evacuate the school due to an environmental hazard or bomb threat the following is to be observed:

11.1.1 The principal or designate will call 911. District Office will also be alerted.

11.1.2 Students line-up and exit school as per fire drill. Attendance is taken and reported as per a fire drill.

11.1.3 Staff will check assigned areas, as per fire drill procedure.

11.1.4 Principal or designate will contact the Town office to notify them of our evacuation. The Town will need to send a representative to open the Multiplex.

11.1.5 Students and staff will proceed to the Multiplex in an orderly fashion, after they have been told to do so by the principal or designate. The decision to evacuate will be made in consultation with the attending emergency services.

11.1.6 Teacher is to take current class list to confirm attendance.

11.1.7 Once attendance is confirmed, the teacher informs school administration of any missing students.

11.1.8 Office staff will take parent/emergency contact lists and phone lists to begin phone fan-out. School cell phone must be taken.

11.1.9 Transportation may need to be called to transport students to safer area or home.

11.1.10Emergency communication plan is activated.

 

12.0 SHELTER IN PLACE (Level 4)

12.1 In the event of the need to shelter in the school due to an environmental hazard the following is to be observed:

12.1.1 RCMP, FIRE, NRCAER reps will contact the school.

12.1.2 Principal will announce complete 3 pips on the intercom, followed by the announcement that that personnel will have to shelter in the gymnasium.

12.1.3 Students and staff will proceed to the gymnasium.

12.1.4 Staff will check assigned areas, as per fire drill procedure.

12.1.5 Principal or designate will contact Central Office to notify them of our situation.

12.1.5.1 Step 1: Press the red button located on the back wall of the custodial office.

12.1.6 Air handling units will be shut off as per procedures out lined as follows:

12.1.7 Teacher is to take current class list to confirm attendance.

12.1.8 Once attendance is confirmed, the teacher informs school administration of any missing students.

12.1.9 Office staff will take parent/emergency contact lists and phone lists to begin phone fan-out. School cell phone must be taken.

12.1.10All outside doors to the school will be locked. No one is to enter or leave the building until the hazard has been deemed safe.

12.1.11Outside gym doors can be sealed with re-enforced plastic.

12.1.12 Quiet activities will be used to entertain the students until the all-clear sign has been given.

12.1.13Students will be released to parents only after the all-clear has been issued by the activations group.

12.1.13.1 Students will be released as per procedure in evacuation.

12.1.14Emergency communication plan is activated.

12.1.15School will maintain an emergency box that contains the following:

12.1.15.1 Reinforced plastic that would be used to seal the outside gym doors.

12.1.15.2 Non-perishable snack – enough for every person in the school.

Severe Allergies

13.0 Rationale

13.1 To students who have severe allergies to things, like nuts or bees, the taste, touch or smell could cause an anaphylactic reaction. If the reaction goes untreated, the result could be death. Treatment is with an Epi Pen and medical care. We want our school community to be as safe as possible for these students.

 

14.0 Symptoms

14.1 Symptoms of an anaphylactic reaction can present themselves in four body systems

14.1.1 Skin

14.1.2.1 Itching, rashes, hives, tingling sensation

14.1.2 Breathing

14.1.2.1 Shortness of breath, coughing, wheezing, turning blue around the lips, hoarse voice, difficulty swallowing, speaking, or talking.

14.1.3 Circulatory system

14.1.2.1 Dizziness, colour change, swelling of mouth, tongue or lips, fainting, eventual loss of consciousness.

14.1.1 Digestive

14.1.2.1 Cramps, diarrhea, nausea, vomiting

 

15.0 Identification

15.1 Students with medical concerns are identified to the homeroom teacher or the office staff.

15.1.1 A medical Alert Information sheet is completed by the parents/guardians.

15.1.1.1 Pictures are placed on the Medical Alert Sheet

15.1.1.2 The Medical Alert is posted on the bulleting board in the staff hallway.

15.1.1.3 All staff are made aware of the child at the beginning of the year, or as the child begins at the school.

15.2.1.2.4 Classrooms are posted with medical alert signage.

15.2.1.2.5 At-risk student MUST wear a medical alert bracelet

 

16.0 Procedure

16.1 The school cannot guarantee that a school will be completely nut-free, however, we can do everything possible to make the area as safe as possible for the student.

16.1.1 The classroom where the at-risk student learns will be declared a nut-free zone.

16.1.2 This will be made known to the parents of the students in that class.

16.1.3 A “Nut-free Zone” poster will be posted on the door.

16.1.4 Students who bring nut products in to the classroom will be asked to eat those products in the office.

16.1.5 The Student’s epi-pen will be stored in the top, right-hand drawer of the teacher desk, or on the child at all times.

16.1.6 The location of the epi-pen will be marked in the classroom so that it is visible to all.

 

17.0 How to Administer an Epi-Pen

17.1 In the event that a student needs an epi-pen administered, the following procedure will be followed:

17.1.1 If the student is on the playground, notify the office with the playground supervisor’s radio. Someone will bring out the epi-pen.

17.1.2 Pull off the grey safety cap.

17.1.2 Push the black tip into the outer thigh.

17.1.3 Hold in place for ten seconds

17.1.4 Note the time the epi-pen was used.

17.1.5 The office will call the ambulance and the parents.

 

18.0 Communication

18.1 The school community needs to be aware that there are at-risk students in the school.

18.1.1 General reminders of at-risk students will go in every newsletter.

18.1.2 Suggestions on nut-free snacks will go in every newsletter, and to each student in the class of the at-risk student.

18.1.3 Suggestions on how to prevent contact with nut oil will go in each newsletter.

Doors

19.0 Rationale

19.1 The people who work in our building – students, staff and parents – have the right to be as safe as possible.

 

20.0 Procedure

20.1 All of the doors at Ochre Park School, except for one of the front doors, will be locked at all times. Following are the exceptions:

20.1.1 The doors will all be open from the arrival of the custodian until the playing of O’ Canada at 8:50 am.

20.1.2 The doors to the playground on the west and the south will be unlocked during the morning recess.

20.1.3 The doors to the playground on the west and the south will be unlocked during the noon recess.